WhatsApp sales agent for estate agencies and property managers
On the portals, a freshly published listing receives dozens of enquiries within hours — and the first viewing slot offered often decides the deal. The agent replies in minutes, qualifies the project and fills the viewing diary.
In your day-to-day
- 01
Immediate replies to portal enquiries, with project qualification: financing, timeline, target size — and detection of browsers with no real project.
- 02
Viewing slots proposed directly from the negotiator’s diary, with automatic confirmation and reminder.
- 03
Pre-qualification of tenant applicants: situation, income, guarantors, file documents — collected before the viewing, within the legally permitted document list.
A typical scenario
Forty active mandates, 250 portal leads a month: in this typical agency, every new listing sets off a burst of enquiries — and the burst always lands on Friday evening.
- 01
A listing goes live on the portals Friday at 6 PM; 25 enquiries arrive before Sunday night, and every one gets a reply within minutes, with the first qualification questions woven in naturally.
- 02
As the exchanges flow, the agent separates solid projects — financing approved, real timeline — from Sunday browsing, and offers the former viewing slots read from the negotiator’s diary.
- 03
Monday morning, the negotiator opens the schedule: six viewings set for Tuesday and Wednesday, three warm files summarised — instead of 25 cold emails to call back one by one.
What changes
The weekend stops being a graveyard for leads: the property gets viewed in its first days online, when demand peaks — and the seller sees it.
Order of magnitude
Working assumptions
- →250 portal leads a month
- →four in ten arriving in the evening or at the weekend
- →past 24 hours without a reply, one prospect in two has already viewed elsewhere
About a hundred leads a month handled within minutes instead of the next working day — in a market where the first viewing often decides the deal, the effect shows in how fast mandates sell. An estimate to set against your portal statistics.
Indicative estimate built on average sector assumptions — it gets recalibrated on your actual volumes during scoping.
What eats your days
- →
Portal leads arrive in the evening and at weekends; by the time you call back, the prospect has already viewed elsewhere.
- →
Rent arrears slide because chasing is unpleasant, time-consuming and legally framed — so it gets postponed to tomorrow.
- →
The agency inbox mixes tenants, landlords, contractors and prospects — and the real problems surface late.
How it works
- 1
Immediate, fenced replies
The agent answers in seconds on your WhatsApp Business number: product questions, prices, availability — strictly from your catalogue and your rules. What it may not promise, it does not promise.
- 2
Qualification in conversation
As the exchange flows, the agent captures need, budget, timeline and contact details — no form to endure, just natural conversation in the client’s language.
- 3
Handover at the right moment
Warm lead, quote request, negotiation: the agent hands over to your salesperson with the full history. The client never repeats what they already said.
Typical results
30 s
first reply, day and night
100%
of conversations qualified and logged
+40%
leads handled, typical order of magnitude with the same team
Orders of magnitude observed in production; your diagnostic sets your own baseline and targets.
Frequently asked questions
Can the agent screen out tenant applicants? That is legally risky territory.+
It screens out nobody: it collects the legally permitted documents and presents complete files to the manager, who decides. Automatic filtering of applicants on criteria that would flirt with discrimination is exactly what we refuse to build.
Can it discuss price or negotiate an offer?+
No: it states the listed price of the mandate and records offer intentions, but any negotiation goes to the negotiator with the context. On a deal with five figures at stake on both sides, nobody wants an agent improvising.
Is this the problem eating your team’s time?
Tell us how you work today — 30-minute call, then a free written diagnostic of what this agent would change for you, with numbers.
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