Operations watchdog for estate agencies and property managers
In a management portfolio, incidents ripen in silence: a rent uncollected on the 5th, a survey expiring, a tenant notice triggering a re-letting to prepare. The watchdog monitors the portfolio continuously and flags what needs action this week.
In your day-to-day
- 01
Alerts on rents uncollected by the date you set, even before the reminder sequence starts.
- 02
Monitoring of expiring surveys — energy, electrical, gas — property by property, with the time left to renew before re-letting.
- 03
Tenant notices flagged with the action list to launch: check-out inspection, re-letting, rent revision under the applicable rules.
How it works
- 1
Continuous watch over your flows
Stock, orders, deliveries, payments, queues, systems: the watchdog reads your tools continuously and learns each flow’s normal behaviour.
- 2
Signal, not noise
A seasonal variation is not an anomaly. The watchdog qualifies each gap — normal, watch, incident — and only alerts when action is useful. That triage is what keeps alerts trusted.
- 3
The right person, with context
The alert reaches the person who can act, with the diagnosis: what, since when, how big, and first leads. Escalation is automatic if nobody acknowledges.
Typical results
4 min
from anomaly to alert, observed in production
24/7
watching, nights and weekends included
÷10
alert volume, thanks to signal/noise triage
Orders of magnitude observed in production; your diagnostic sets your own baseline and targets.
Frequently asked questions
Our management software already has alerts — what is the difference?+
Your alerts each ring in their own module, on fixed thresholds, and end up ignored. The watchdog crosses signals — arrears from a tenant whose lease is renewing, an expired survey on a property under notice — and ranks what needs action this week.
Can it also watch the sales side?+
Yes: mandates with no viewing beyond a threshold you set, exclusives nearing their term, offers without a response, financing files pending at the notary. Anything that sleeps too long ends up costing a mandate.
How is this better than my current tools’ alerts?+
Your tools each alert in their own corner, on fixed thresholds, and often cry wolf. The watchdog crosses flows between tools, learns normal behaviour, and only interrupts when action is useful — with the diagnosis already done.
What exactly does the watchdog monitor?+
Whatever hurts you when it breaks: stock and stockouts, orders and deliveries, payments and direct debits, ticket queues, system availability. The scope is defined at the diagnostic and widens with trust.
Is this the problem eating your team’s time?
Tell us how you work today — 30-minute call, then a free written diagnostic of what this agent would change for you, with numbers.
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