Invoice follow-up for recruitment firms and staffing agencies
In recruitment, collections come after shortlist production — and a placement fee worth 20% of annual salary left unpaid weighs heavily on cash flow. The agent chases every invoice by its real due date, with the assignment contract or hire confirmation attached, and flags slipping accounts before the next placement.
In your day-to-day
- 01
Reminder at D+3 on placement invoices with the engagement letter and hire confirmation attached.
- 02
Weekly follow-up on temp invoices backed by signed timesheets, without the account manager lifting a finger.
- 03
Alert to the consultant when a client exceeds an outstanding-balance threshold, before accepting their next staffing order.
How it works
- 1
Plugged into your invoicing
The agent reads your existing tool — invoicing, accounting, ERP — with no migration and no double entry. It knows every invoice, its due date and its history.
- 2
Written reminders, not templates
Each reminder is written for that client: friendly for a good payer one week late, firm and documented by the third notice. You approve the policy once; the agent applies it.
- 3
Escalation and audit trail
Sensitive account, dispute, large amount: the agent hands over to a human with full context. Every action is logged, every euro recovered is attributed.
Typical results
-30%
average collection delay, typical order of magnitude
100%
of overdue invoices chased, no exceptions, no oversights
0 h
of human time on first-level reminders
Orders of magnitude observed in production; your diagnostic sets your own baseline and targets.
Frequently asked questions
Does the agent handle temp billing with markup coefficients and timesheets?+
Yes: it matches each invoice against validated timesheets and attaches the supporting documents to the reminder. A missing or disputed timesheet is flagged to your team instead of being chased blindly.
Can it pause collection when a replacement guarantee is in play?+
The rules are yours: if a replacement is underway on a placement, the related invoice goes on hold and the consultant is notified — the agent never chases a client in the middle of a guarantee dispute.
Will the agent upset my clients?+
That is exactly what it prevents: tone is calibrated to the client’s history and how late the invoice is, and you approve the reminder policy before go-live. A good client one week late gets a friendly nudge — not a formal notice.
What happens when a client disputes an invoice?+
The agent detects the dispute, pauses the reminder sequence and hands the case to whoever you designate, with the full history. It never negotiates on its own.
Is this the problem eating your team’s time?
Tell us how you work today — 30-minute call, then a free written diagnostic of what this agent would change for you, with numbers.
Get my free diagnostic