Automated reporting for hotels and restaurants
Occupancy rate, average rate, OTA share, food-cost ratios: an establishment’s numbers live in the PMS, the till, the channel manager and accounting. The agent gathers them every morning before the team brief — and weekly for the management view.
In your day-to-day
- 01
Morning brief: today’s occupancy, arrivals and departures, yesterday’s no-shows, upcoming events.
- 02
Share of direct bookings versus OTAs and commissions paid, tracked week by week.
- 03
Food-cost ratios reconciled with purchases and revenue, per outlet.
A typical scenario
A 45-room hotel with a restaurant steers its business across three tools — PMS, till, spreadsheet — and management only gets a real overview at the monthly close.
- 01
At 7 AM, the brief crosses last night’s occupancy with the same day last year — a raw gap becomes a gap that means something.
- 02
On hot dates ahead, the agent tracks average rate and RevPAR and flags when the local calendar — trade fair, concert, congress — justifies adjusting prices.
- 03
On Fridays, the weekly view sets planned payroll against forecast revenue, outlet by outlet.
What changes
Pricing and rota decisions get made the same morning with yesterday’s numbers — not at the close, when the date has already passed.
Order of magnitude
Working assumptions
- →30 minutes of daily compilation
- →plus 2 hours of weekly reporting
That is about 4.5 hours a week handed back to management — and a brief that arrives every morning, busy service or not.
Indicative estimate built on average sector assumptions — it gets recalibrated on your actual volumes during scoping.
What eats your days
- →
Booking requests arrive during service — by the time you reply, the guest booked elsewhere, often through an OTA that takes its commission.
- →
Guest reviews pile up unanswered, and an ignored negative review works against you for months.
- →
No-shows and unpaid group invoices get handled “when there is time” — which in season means never.
How it works
- 1
Connected to your sources
Accounting, CRM, bank, e-commerce, spreadsheets: the agent reads your existing tools, read-only. Your numbers stay with you.
- 2
Automatic perspective
A number alone says nothing. The agent compares to yesterday, to the same period last year, to your target — and qualifies the gap: normal, watch, act.
- 3
Brief where you actually read
Email, WhatsApp, Slack: the brief lands every morning where you really read. Three lines when all is well, a deep-dive when something drifts.
Typical results
2 min
to read the morning brief, full picture included
1 d → 0
human time per reporting cycle
D-30 → D-1
drift detection: as it happens, not at close
Orders of magnitude observed in production; your diagnostic sets your own baseline and targets.
Frequently asked questions
Can the brief arrive before the morning shift?+
Yes, timing is free — a reception brief at 7 AM and a weekly management view is a common setup. Each person gets their own indicators, not a catch-all dashboard.
We have two establishments and three outlets — does it consolidate?+
Yes: each site keeps its operational brief and management receives the consolidated view — occupancy, revenue, commissions — with the gaps between establishments highlighted.
Is this the problem eating your team’s time?
Tell us how you work today — 30-minute call, then a free written diagnostic of what this agent would change for you, with numbers.
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