Automated reporting for insurance brokers and brokerage firms
New business, quote conversion rates, portfolio per insurer, commissions to reconcile with statements: a firm’s numbers live between the management tool, insurer extranets and spreadsheets. The agent consolidates and delivers the picture every morning.
In your day-to-day
- 01
Morning brief: yesterday’s new business, quotes awaiting a response, open claims with no movement for more than ten days.
- 02
Monthly reconciliation of commission statements with the portfolio, gaps flagged insurer by insurer.
- 03
Quote conversion rate tracked per product and per introducer, drifts flagged before quarter-end.
A typical scenario
Eight insurers, around 4,000 commission-statement lines a month: in this typical firm, reconciling them with the portfolio is a two-day chore everyone passes around — when it happens at all.
- 01
On the 5th of the month, the received statements are imported and reconciled against the portfolio, line by line, insurer by insurer — while the team runs its files.
- 02
Some forty discrepant lines stand out: uncommissioned policies, wrong rates, unexplained clawbacks — each documented with the policy reference.
- 03
Every morning besides, the brief lays out the numbers that steer the firm: yesterday’s new business, quotes unanswered at day 7, claims motionless for ten days.
What changes
The firm collects what its agreements provide — no more, no less — and the Monday meeting starts from shared facts rather than diverging impressions.
Order of magnitude
Working assumptions
- →4,000 statement lines a month
- →two days of manual reconciliation per month, when it happens
- →around 1% of lines discrepant — a common rate in multi-insurer brokerage
Two handling days freed each month and some forty commission discrepancies caught instead of slipping through — at average commission levels, the agent often pays for itself on this line alone. An estimate; your real discrepancy rate shows in the first month.
Indicative estimate built on average sector assumptions — it gets recalibrated on your actual volumes during scoping.
What eats your days
- →
Quote requests arrive at all hours, and the prospect signs with the broker who answers first with a credible comparison of covers.
- →
Unpaid premiums slide towards formal notice and suspension of cover — and the broker carries the relationship when the policyholder discovers they are no longer covered.
- →
A claim with no news from the insurer for three weeks means a policyholder calling the firm — not the insurer.
How it works
- 1
Connected to your sources
Accounting, CRM, bank, e-commerce, spreadsheets: the agent reads your existing tools, read-only. Your numbers stay with you.
- 2
Automatic perspective
A number alone says nothing. The agent compares to yesterday, to the same period last year, to your target — and qualifies the gap: normal, watch, act.
- 3
Brief where you actually read
Email, WhatsApp, Slack: the brief lands every morning where you really read. Three lines when all is well, a deep-dive when something drifts.
Typical results
2 min
to read the morning brief, full picture included
1 d → 0
human time per reporting cycle
D-30 → D-1
drift detection: as it happens, not at close
Orders of magnitude observed in production; your diagnostic sets your own baseline and targets.
Frequently asked questions
Can the agent reconcile our commissions with insurer statements?+
Yes, it is one of its most direct contributions: it crosses the portfolio with received statements and flags the gaps — uncommissioned policies, wrong rates, unapplied adjustments. Done by hand, this reconciliation is the first thing dropped.
Our data is scattered across several insurer extranets — is that blocking?+
No, it is the general case in brokerage. The agent works first with your management tool and the statements received; extranets are integrated progressively, starting with the insurers that weigh most in your portfolio.
Is this the problem eating your team’s time?
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