Automated reporting for carriers and logistics providers
Load factor, margin per route, open disputes, diesel: a carrier’s numbers live in the TMS, accounting and three spreadsheets. The agent gathers them every morning before shift start.
In your day-to-day
- 01
Operations brief at 6 AM: routes at risk, immobilised vehicles, yesterday’s disputes.
- 02
Margin per client and per line reconciled weekly, drifts flagged before month-end.
- 03
Outstanding balance per shipper crossed with invoices currently being chased.
A typical scenario
A family transport group running 80 vehicles manages three depots. Every Monday, an assistant spends the morning compiling TMS, accounting and fuel-card data into an Excel workbook that management reads… on Tuesday evening.
- 01
The agent extracts each depot’s data nightly: kilometres, revenue per lane, diesel, open disputes, outstanding balance per shipper.
- 02
It reconciles selling prices against cost per route and flags lanes whose margin drops more than two points below the moving average.
- 03
At 7 AM, each depot manager receives their brief; group management receives the consolidation with the three most significant gaps highlighted.
What changes
The management committee works on yesterday’s numbers rather than last week’s, and the assistant gets her Mondays back for collections.
Order of magnitude
Working assumptions
- →half a day of manual compilation per week per depot, across three depots
- →figures available Tuesday evening, i.e. 8 days of latency on margin drift
In the order of 6 admin half-days freed weekly, and margin drift visible within 24 hours instead of 8 days — on a loss-making lane, that difference is worth thousands of euros a month.
Indicative estimate built on average sector assumptions — it gets recalibrated on your actual volumes during scoping.
What eats your days
- →
The operations inbox receives hundreds of messages a day — urgent pickups, PODs, claims — drowned in internal coordination.
- →
Freight receivables pile up because collection always comes after operations.
- →
A route going wrong at 5 AM is only seen at office opening — after the first client calls.
How it works
- 1
Connected to your sources
Accounting, CRM, bank, e-commerce, spreadsheets: the agent reads your existing tools, read-only. Your numbers stay with you.
- 2
Automatic perspective
A number alone says nothing. The agent compares to yesterday, to the same period last year, to your target — and qualifies the gap: normal, watch, act.
- 3
Brief where you actually read
Email, WhatsApp, Slack: the brief lands every morning where you really read. Three lines when all is well, a deep-dive when something drifts.
Typical results
2 min
to read the morning brief, full picture included
1 d → 0
human time per reporting cycle
D-30 → D-1
drift detection: as it happens, not at close
Orders of magnitude observed in production; your diagnostic sets your own baseline and targets.
Frequently asked questions
Can the brief arrive before the operations shift starts?+
Yes, timing is free — an operations brief at 5:30 AM and a management brief at 8, each with its own indicators, is a common setup.
Can it cross TMS and accounting for real margin?+
That is one of its main contributions: it reconciles TMS operating data with invoicing and costs in accounting, where manual reconciliation rarely happens more than once a month.
Is this the problem eating your team’s time?
Tell us how you work today — 30-minute call, then a free written diagnostic of what this agent would change for you, with numbers.
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