Restoration contractors (water, fire, mold) · Updated 2026-10-21
The best restoration management software in 2026
Restoration is the trade where documentation is the product: if the moisture readings, photos and drying logs are not recorded to insurer standards, the work might as well not have happened. Software here splits between full job management platforms and documentation specialists that pair with them. We compared the tools water, fire and mold contractors actually use — no paid placements.
The picks at a glance
| Software | Best for | Indicative pricing |
|---|
| DASH (Next Gear Solutions) | Restoration firms that want the established industry standard | quote-based |
| Albi (Albiware) | Restoration firms that want modern software over legacy habits | from ~$60/user/month (Base), ~$100/user/month (Pro) — $6,000/year account minimum |
| Encircle | Teams whose priority is insurer-grade field documentation | quote-based |
| CompanyCam | Crews that want effortless photo proof on every job | tiered plans |
Pricing is indicative, checked at the date above — plans change; always confirm with the vendor. We have no paid relationship with any editor listed here.
The contenders, in detail
1. DASH (Next Gear Solutions)
Pricing : quote-based
Restoration firms that want the established industry standard
DASH, from Next Gear Solutions (part of CoreLogic, rebranded Cotality in 2025), is the long-standing job management standard in restoration. It tracks jobs from first notice of loss through documentation, compliance tasks and completion.
Strengths
- +The reference platform much of the industry already runs on
- +Job workflows built around insurance and program requirements
- +Backed by a large vendor rather than a startup
Watch out for
- −Parts of the product feel dated next to newer entrants
- −Pricing only on request — evaluation requires a sales call
2. Albi (Albiware)
Pricing : from ~$60/user/month (Base), ~$100/user/month (Pro) — $6,000/year account minimum
Restoration firms that want modern software over legacy habits
Albi, by Albiware, is a modern all-in-one operations platform built specifically for restoration contractors. It covers job management, field documentation and reporting with a contemporary interface.
Strengths
- +Modern all-in-one built for restoration, not adapted to it
- +Job management and field documentation in one platform
- +Published per-seat pricing — an exception in a quote-based market
Watch out for
- −Younger vendor than the incumbent standard
- −$6,000/year minimum commitment prices out very small crews
3. Encircle
Pricing : quote-based
Teams whose priority is insurer-grade field documentation
Encircle specialises in field documentation: photos, moisture logs and contents inventories captured on site in a format insurers accept. It is documentation-first rather than a full job management suite.
Strengths
- +Field documentation depth few generalist tools match
- +Moisture logs and contents inventories structured for claims
- +Output formats insurers and adjusters are used to receiving
Watch out for
- −Documentation-first — most firms pair it with a job management tool
- −Pricing only on request
4. CompanyCam
Pricing : tiered plans
Crews that want effortless photo proof on every job
CompanyCam is the photo documentation app used across restoration and the trades: every photo lands on a project timeline, tagged and shareable. It does one job and does it at an accessible price.
Strengths
- +Photos organise themselves into per-project timelines
- +Adopted across trades — crews already know it
- +Published self-serve pricing, no sales call needed
Watch out for
- −Not a job management suite — no estimates, scheduling or billing
- −Single-purpose by design, so it never stands alone
Free shortlist
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How to choose
01Insurance and TPA documentation standards
Carriers and TPA programs dictate what a compliant file looks like. The software should produce that file as a by-product of the work — photos, notes and logs in the structure reviewers expect — not as an evening of re-entry.
02Moisture readings and drying logs
Daily readings per chamber, per material, trending toward dry standard: this is the core record of a water job. Capturing them on a phone in the crawlspace beats transcribing from paper every time.
03Equipment tracking on jobs
Dehumidifiers and air movers earn money when placed and lose it when forgotten. Track which equipment sits on which job since when — billing and recovery both depend on it.
04Profitability against program work
Program and TPA jobs come with negotiated rates and compliance overhead. Job-level profitability reporting shows which programs actually pay once documentation time is counted in.
Frequently asked questions
Do I need both a job management platform and a documentation tool?
Commonly, yes. DASH or Albi run the job lifecycle, while Encircle or CompanyCam capture the field record; Encircle in particular is designed to pair with a job management system. Some firms start with documentation only and add job management as volume grows.
Why is almost everything quote-based in this market?
DASH and Encircle price on request, typically by team size and modules. Albi and CompanyCam are the exceptions: Albi publishes per-seat prices with a yearly minimum, CompanyCam self-serve tiered plans. Get more than one quote and ask specifically about onboarding and training fees.
Will insurers accept the documentation these tools produce?
These platforms are built around the documentation formats carriers and TPAs expect — that is much of their value. Acceptance still depends on your program agreements, so confirm requirements with each program rather than assuming.
Which of these actually connects to Xactimate?
DASH and Albi both sync estimates with Xactimate so figures do not need re-entry — DASH through its long-standing Next Gear/Verisk relationship, Albi via Pro-tier estimate uploads. Encircle does not estimate, but its Floor Plan sketches can be imported straight into an open Xactimate estimate. CompanyCam has no Xactimate connection at all; it stays photo-only.
Has CompanyCam added job-management features beyond photos?
It is heading that way. In March 2026, CompanyCam acquired construction fintech Beam, bringing AI-assisted estimating, payments, invoicing and e-signature into the CompanyCam ecosystem — both products keep operating under their own names for now. That narrows the historical gap between CompanyCam as a documentation-only tool and full job management platforms like DASH or Albi, though it has not yet replaced the need for a dedicated system for most firms.
Is Albi’s pricing really on request like the others?
No — Albi is the exception. It publishes real numbers on its own site: Base seats from $60/user/month, Pro seats (which unlock Xactimate/XactAnalysis sync) at $100/user/month, with a $6,000/year account minimum. DASH and Encircle remain quote-only; CompanyCam publishes tiered plan pricing too. Use Albi’s published figures as a benchmark when you push DASH or Encircle for a comparable quote.