Propane & bulk fuel delivery companies · Updated 2026-10-21

Propane delivery management software in 2026: routing, dispatch and billing compared

For a small or mid-size propane, LPG or heating oil distributor, the shortlist is Manage Petro (the only published price here, from $99 per truck per month), Cargas Energy and RCC; larger multi-line wholesalers look at iRely i21 or ADD Systems, and AMCS Fuel Planner specialises in route and load planning across several trucks and depots. A propane or heating oil distributor wins or loses margin on three things: delivering before a customer runs out without sending half-empty trucks, pricing each gallon against a rack price that moves daily, and keeping the paperwork of a hazardous-materials fleet straight. We compared the back-office and dispatch platforms distributors actually use, from their public information checked on September 23, 2026, with no paid placements.

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Why routing is where the money is

Delivering fuel to tanks you monitor is a textbook “inventory-routing problem”: the supplier decides both when to refill each customer and how to route the trucks. Coelho, Cordeau and Laporte (Transportation Science, 2014) review thirty years of research on it; the practical lesson is that deciding delivery dates and routes together beats planning routes from incoming calls.

The first large deployment, at Air Products and Chemicals (Bell et al., Interfaces, 1983), combined customer usage forecasts with daily route optimisation for industrial gas deliveries and saved 6 to 10% of operating costs. That is the lever behind “automatic delivery” and tank telemetry in today’s software: forecast degree-days or read the gauge, then fill the truck.

Pricing: only one vendor in this comparison publishes a price — Manage Petro, from $99 per truck per month plus a one-time setup fee (checked September 23, 2026). The others quote per project.

The picks at a glance

Software	Best for	Indicative pricing
Cargas Energy	Established propane and heating oil distributors that also run an HVAC service department	quote-based
iRely (i21)	Multi-line petroleum and propane wholesalers that need a full ERP, not just dispatch	quote-based
Rural Computer Consultants (RCC)	Distributors that want software built only for fuel and propane	quote-based
Manage Petro	Small and mid-size fuel fleets that want a published per-truck price	from $99/truck/month plus a one-time setup, migration and training fee (vendor site, checked Sept. 23, 2026)
ADD Systems	Larger established distributors that want a proven full-scope back office	quote-based
AMCS Fuel Planner	Mid-size and large distributors with several trucks and depots to plan	quote-based

Pricing is indicative, checked at the date above — plans change; always confirm with the vendor. We have no paid relationship with any editor listed here.

The contenders, in detail

1. Cargas Energy

Pricing : quote-based

Established propane and heating oil distributors that also run an HVAC service department

Cargas Energy is a back-office and field-service platform for heating oil, propane and HVAC service companies: customer accounts, dispatch, route planning, GPS tracking, inventory and cylinder-exchange billing in one system.

Strengths

+Delivery and HVAC service work orders in the same system
+Cylinder-exchange and fuel-specific billing handled natively

Watch out for

−No public pricing
−Broad scope: plan a real configuration and training phase

Visit website (cargasenergy.com) →

2. iRely (i21)

Pricing : quote-based

Multi-line petroleum and propane wholesalers that need a full ERP, not just dispatch

iRely’s i21 is a full ERP for petroleum wholesalers, propane distributors and convenience-store operators, covering CRM, accounting, supply chain and commodity risk management. The company reports 35+ years in the industry and 500+ customers in 25+ countries.

Strengths

+Accounting, supply, trading and risk management beyond delivery
+Handles propane, fuels and lubricants in one platform

Watch out for

−ERP scope means a longer implementation
−Oversized for a small single-depot distributor

Visit website (irely.com) →

3. Rural Computer Consultants (RCC)

Pricing : quote-based

Distributors that want software built only for fuel and propane

RCC’s Fuel Distribution System is a back-office suite built only for fuel and propane distributors — accounting, dispatch and mapping, a customer web portal — with a mobile app for drivers.

Strengths

+Single-industry focus: modules built for fuel and propane
+Driver app and customer portal in the same suite

Watch out for

−Few independent reviews to benchmark before buying
−Quote-only pricing

Visit website (rccbi.com) →

4. Manage Petro

Pricing : from $99/truck/month plus a one-time setup, migration and training fee (vendor site, checked Sept. 23, 2026)

Small and mid-size fuel fleets that want a published per-truck price

Manage Petro (North Vancouver, Canada) is fuel, propane, lubricant and DEF delivery management software: auto-dispatch, auto-invoicing, rack pricing, inventory and a driver app. It is one of the few in this category to publish an entry price.

Strengths

+Published entry price per truck, unlimited users
+Rack-price changes flow automatically into invoices

Watch out for

−Setup and migration fee on top of the monthly price
−Smaller vendor than the decades-old back-office suites

Visit website (managepetro.com) →

5. ADD Systems

Pricing : quote-based

Larger established distributors that want a proven full-scope back office

ADD Systems has built back-office and mobile delivery software for propane, heating oil, wholesale petroleum and convenience-store operators for about 50 years, with its Raven mobile platform for drivers.

Strengths

+Long industry track record
+Mobile platform covering the full delivery workflow

Watch out for

−No public pricing
−Full-scope suite: more than a small fleet needs

Visit website (addsys.com) →

6. AMCS Fuel Planner

Pricing : quote-based

Mid-size and large distributors with several trucks and depots to plan

AMCS Fuel Planner (AMCS, Ireland) is planning software for liquid fuel, gas and lubricant distribution: compartment loading, tank-level forecasting, order prioritisation and routing under constraints such as ADR rules, with links to on-board systems.

Strengths

+Planning engine built for compartmented tankers
+European publisher with a French-language site

Watch out for

−Aimed at larger fleets
−No public pricing

Visit website (amcsgroup.com) →

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Not sure which one fits your business?

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How to choose

Automatic delivery forecasting

Ask how the software decides when a keep-full customer needs a delivery: degree-days and K-factor, tank telemetry, or both. A good forecast is what lets you fill trucks instead of chasing will-call orders in a cold snap.

Route optimisation for compartmented trucks

Bobtails and tankers with several products need routing that respects compartments, product and delivery windows. Test it on a real day of orders, not a demo dataset.

Rack pricing to invoice

Supply costs move daily. The price, taxes and fees on each ticket should follow automatically from the rack price and the customer contract, or margin leaks one invoice at a time.

Meter and handheld integration

Delivery tickets should come straight from the truck’s electronic register to the invoice. Confirm which registers and handhelds the platform supports before you sign.

Sources

Frequently asked questions

What does propane delivery software cost?

Most vendors quote per project. Manage Petro publishes an entry price from $99 per truck per month, plus a one-time setup, migration and training fee (checked September 23, 2026). Ask every vendor for the same scope: trucks, users, modules and data migration.

Which platform suits a small or mid-size fuel distributor?

A small fleet usually needs dispatch, invoicing and a driver app more than a full ERP: Manage Petro, Cargas Energy or RCC fit that profile. iRely’s i21 and ADD Systems target larger, multi-line distributors. AMCS Fuel Planner becomes relevant once you plan several trucks and depots and routing, not invoicing, is the bottleneck.

What is the best route planning software for propane delivery?

If routing is the main problem, AMCS Fuel Planner is the specialist in this comparison: compartment loading, tank-level forecasting, order prioritisation and routing under constraints such as ADR rules, aimed at fleets with several trucks and depots. The back-office suites handle routing inside a wider system: Cargas Energy (dispatch, route planning, GPS tracking), RCC (dispatch and mapping) and Manage Petro (auto-dispatch). Whichever you test, plan deliveries and routes together from consumption data, as the inventory-routing research cited above recommends, rather than routing only the day’s will-call orders.

Is tank monitoring worth it?

It pays where run-outs are costly or customers are far apart: the delivery is triggered by the actual level instead of an estimate. The research on inventory routing (Bell et al., 1983; Coelho et al., 2014) shows why: planning deliveries and routes together, from consumption data, is what cuts operating costs.

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