Court reporting firms · Updated 2026-08-16
The best court reporting software in 2026
Court reporting sits at the intersection of two very different jobs: the stenographer who has to transcribe a deposition, and the agency that has to schedule reporters, bill attorneys and get paid. Buyers often shop for “court reporting software” without realizing these are two separate purchases — computer-aided transcription (CAT) tools for the reporter, and office-management platforms for the agency. We compared both categories, from published-price agency software to the CAT programs stenographers have used for decades. No paid placements, indicative pricing only.
The picks at a glance
| Software | Best for | Indicative pricing |
|---|
| RepAgencyWorks | Small to mid-size reporting agencies that want an all-in-one back office | from ~$75/month, plus setup and data-import fees |
| Acclaim Legal Solutions (Solaria) | Boutique to multi-office reporting firms wanting integrated billing and payments | quote-based |
| ReporterBase (RB9) | Agencies that also manage videographers or interpreters alongside reporters | tiered plans (RB9 Standard / RB9 Lite) |
| Advantage Software — Eclipse | Working stenographers who need realtime CAT transcription, not agency admin | quote-based |
| Stenograph — Case CATalyst | Students and working reporters who want an established CAT ecosystem | Student edition ~$495 one-time; Pro edition quote-based |
| Knovos — Court Reporting System | Law firms and litigation-support teams managing outside reporting vendors at scale | quote-based |
Pricing is indicative, checked at the date above — plans change; always confirm with the vendor. We have no paid relationship with any editor listed here.
The contenders, in detail
1. RepAgencyWorks
Pricing : from ~$75/month, plus setup and data-import fees
Small to mid-size reporting agencies that want an all-in-one back office
RepAgencyWorks is a browser-based agency management platform built for court reporting firms: scheduling and reporter assignment, invoicing, payroll and a searchable transcript repository, with no software to install and unlimited concurrent users.
Strengths
- +Published, tiered pricing rather than a quote-only sales process
- +Covers scheduling, invoicing and payroll in one browser-based system
- +No local install — reporters and staff can work from anywhere
Watch out for
- −A one-time setup fee and a separate data-import fee add to the sticker price
- −Feature depth trails specialist litigation-support suites
2. Acclaim Legal Solutions (Solaria)
Pricing : quote-based
Boutique to multi-office reporting firms wanting integrated billing and payments
Acclaim Legal Solutions’ Solaria platform runs the office side of court reporting and litigation-support firms — deposition scheduling, reporter assignment, transcript and exhibit handling and billing — with QuickBooks sync and its own ServiceLink portal for online invoice payment. The company has served the industry for 18+ years.
Strengths
- +Deposition-to-billing workflow built specifically for reporting agencies
- +Built-in online payment portal (ServiceLink) speeds up attorney receivables
- +Long track record in the court reporting industry
Watch out for
- −No public pricing — every deal starts with a quote request
- −Smaller ecosystem of third-party integrations than generic legal suites
3. ReporterBase (RB9)
Pricing : tiered plans (RB9 Standard / RB9 Lite)
Agencies that also manage videographers or interpreters alongside reporters
ReporterBase (RB9) is a cloud office-management system for court reporting, videography and interpreting businesses, covering scheduling, billing, receivables/payables and cash-flow reporting, with free digital reporter signatures on RB-PDF transcripts. Publisher OMTI has served the industry for roughly 40 years.
Strengths
- +One system covers reporters, videographers and interpreters, not reporters alone
- +Decades of industry-specific development behind the workflow
- +Free digital signatures on transcripts save a manual step
Watch out for
- −No published dollar pricing — tier details require contacting sales
- −Interface and setup lean toward established agencies over solo reporters
4. Advantage Software — Eclipse
Pricing : quote-based
Working stenographers who need realtime CAT transcription, not agency admin
Eclipse, from Advantage Software (founded in 1987 by court reporters), is computer-aided transcription (CAT) software for individual stenographers, with Eclipse RSR adding realtime speech reporting streamed live to remote attorneys. It is a transcription tool for the reporter, not agency back-office software.
Strengths
- +Built by court reporters, for court reporters, since 1987
- +Realtime streaming (Eclipse RSR) for remote depositions and captioning
- +Deep, mature feature set refined over decades of stenography-specific use
Watch out for
- −Solves transcription, not scheduling or billing — agencies still need separate office software
- −No public pricing to compare before a sales conversation
5. Stenograph — Case CATalyst
Pricing : Student edition ~$495 one-time; Pro edition quote-based
Students and working reporters who want an established CAT ecosystem
Case CATalyst is Stenograph’s long-standing CAT software for professional and judicial reporters, captioners and editors, with translation, editing tools like Cat Scratch notes and MisTran Minder error-checking, and separate Student and Pro editions.
Strengths
- +Long-established CAT software with a mature editing and error-checking toolset
- +A dedicated Student edition with upgrade credit toward the Pro version
- +Wide base of reporters and reporting schools already trained on it
Watch out for
- −Pro edition pricing is not published — requires a sales conversation
- −Another transcription tool, not a scheduling/billing system for agencies
6. Knovos — Court Reporting System
Pricing : quote-based
Law firms and litigation-support teams managing outside reporting vendors at scale
Knovos’ Court Reporting System is a module of its legal-tech platform (the company was founded in 2002) built for law firms and litigation-support operations that coordinate outside reporters, videographers, proofreaders and interpreters — job assignment, matter materials and billing across the resource lifecycle.
Strengths
- +Built for the buyer side — a law firm coordinating multiple outside vendors, not just one agency
- +Part of a broader legal-tech platform, so it can sit alongside other litigation-support modules
- +Covers the full resource lifecycle from assignment to billing
Watch out for
- −Enterprise, quote-only pricing aimed at firms, not solo reporters or small agencies
- −Overkill if you only need to schedule and bill a single reporting team
Free shortlist
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How to choose
01CAT transcription tool or agency back office — know which you’re buying
Eclipse and Case CATalyst transcribe depositions in realtime for the reporter at the keyboard; RepAgencyWorks, Acclaim Solaria, ReporterBase and Knovos schedule reporters, bill attorneys and track receivables for the agency. A solo reporter and a multi-reporter agency are shopping for different tools — sometimes both.
02Getting paid without chasing attorneys
Reporting agencies routinely wait on slow-paying law firms. Look for built-in online invoice payment (like Acclaim’s ServiceLink) or QuickBooks sync rather than mailing paper invoices and hoping — receivables speed is a real, recurring complaint in this market.
03Published pricing vs. quote-only
Most agency and CAT vendors in this category keep pricing off their websites — RepAgencyWorks is the exception, with published tiers. Budget time for demo calls and quote requests before you can actually compare total cost.
04Coverage beyond reporters
If your agency also books videographers or interpreters, a system built only around stenographers (Eclipse, Case CATalyst) will not track them. ReporterBase and Knovos are built to coordinate multiple types of litigation-support resources, not reporters alone.
Frequently asked questions
Do I need CAT software and agency-management software, or just one?
It depends on your role. A solo stenographer needs a CAT tool like Eclipse or Case CATalyst to actually produce the transcript — nothing here replaces that. An agency owner who employs or contracts reporters needs scheduling and billing software like RepAgencyWorks, Acclaim Solaria or ReporterBase on top of whatever CAT software its reporters already use individually.
Why is pricing so hard to find for most of these vendors?
Five of the six vendors compared here — Acclaim Solaria, ReporterBase, Eclipse, Case CATalyst’s Pro edition and Knovos — sell through a demo-then-quote process rather than publishing a price list, which is common in small B2B legal-tech markets. RepAgencyWorks is the exception, with published tiers from ~$75/month plus setup fees. Budget time to request at least two quotes before comparing total cost of ownership.
What should a small agency booking reporters, videographers and interpreters pick?
ReporterBase (RB9) is built specifically to coordinate all three resource types in one system, which narrower reporter-only tools cannot do. Knovos serves a similar need from the law firm’s side rather than the agency’s, so match the vendor to which side of the transaction you are actually on.